We’re looking for a friendly, organised and reliable Administrator to join our client’s team in Maldon, Essex. This is a great opportunity for someone who enjoys keeping things organised, supporting colleagues and being part of a busy, friendly workplace.

This is a full-time, office-based position, working Monday to Friday, 8am to 5pm. The successful candidate will provide general administrative support across the business, helping to ensure the smooth running of day-to-day office, purchasing, compliance and facilities activities.

• Key requirements:
• Previous experience in an administration or office support role.
• Strong organisational skills with excellent attention to detail.
• Confident communication skills and a professional approach.
• Good IT skills, including Microsoft Office and Excel.
• Able to manage multiple tasks and priorities effectively.
• Experience with general administration, spreadsheets and document control.
• Reliable, proactive and able to work independently.
• GCSE or equivalent preferred.

Key responsibilities:

• Answer and direct telephone calls, manage emails and distribute incoming post.
• Maintain accurate records, spreadsheets, filing systems and document control.
• Arrange training, maintain training records and coordinate meetings and visits.
• Maintain PPE, cleaning and general office stock and place orders as required.
• Update buying and delivery schedules.
• Support health and safety administration, including H&S packs, audits, annual reviews and fire drills.
• Coordinate servicing, inspections, MOTs, tax and recalls for company vehicles and equipment.
• Arrange inspections and testing of forklifts, compressors, fire extinguishers, lifting equipment and electrical equipment.
• Process orders and check invoices, pricing and deliveries.
• Update company databases and pricing information.
• Support the organisation of company events and employee communications.
• Carry out general administrative duties to support the smooth running of the business.

Benefits:

• Company pension
• 23 days holiday + bank holidays
• Full-time, permanent position
• Monday to Friday, 8am – 5pm
• Office-based role in Maldon, Essex
• No hybrid working

Hupsoo Ltd operates as an employment business and is an equal opportunities employer. We are a member of the Recruitment and Employment Confederation (REC) and fully committed to the principles of equality, diversity, and inclusion in all areas of recruitment. We adhere to the Equality Act 2010 and welcome applications from all suitably qualified individuals, regardless of age, disability, gender reassignment, marriage or civil partnership, pregnancy or maternity, race, religion or belief, sex, or sexual orientation. All candidates are considered on the basis of their skills, experience, and suitability for the role.